Mountain Rooms & Chalets Are Recruiting A General Administration Assistant

This is an exciting and varied role. To be responsible for providing administrative support to Mr Niwano and work with the Mountain Rooms & Chalets Operations Assistant on the front desk on Saturdays.

To be part of the team in the 4 Property office & Mountain Hub internet café that is part of Mountain Rooms & Chalets front office for their clients benefit. Help meet & greet anyone entering the office and direct them as appropriate or deal with them for Paul.

The Mountain Hub is the collective name for the office that includes:

one side of the office is 4 Property – our estate agency managed by Paul
the other side is the location of an internet café we sub let to our IT people that also includes a desk for Mountain Rooms & Chalets Operations staff where guests come to pick up keys on Saturdays and visit regularly to ask any questions.

PA work:

To manage incoming telephone calls to 4 Property.To manage Paul’s email and forward anything important on to him.

To process new property mandates and mail them out.
To manage Paul’s diary and inform him where he should be, when.
Prepare paperwork for meetings
Help manage the introduction of a property to the listing portfolio in terms of property description, floor plan, photos and owner details for all associated paperwork.
Create property profiles.
Manage all filing.
To book travel as and when required
To manage his expenses for the accounts department
To direct people in the Mountain Hub that might involve making coffee for internet clients if required.
To perform other duties as the management may from time to time reasonably require.

Mountain Rooms & Chalets work

On Saturdays, assist the Operations Assistant meet & greet clients on arrival and brief their property and take their damage deposit.
This will also involve help answer any general questions clients may have.

SALARY & PACKAGE

£150.00 per week, gross paid monthly in arrears to a UK bank account in Sterling.

Accommodation with linen on a shared basis in resort, ski insurance, full season lift pass provided on a monthly basis, travel to and from London using an Easy Jet airport (no cash alternative given), transfer to and from resort (no cash alternative offered) ski hire.

First pay packet is issued December end, last one May end. You are paid on the last working day of each month. Pay slips are issued in resort.

HOURS OF WORK

8.30 am – 12.30 pm and 3.30 – 8pm Sunday to Friday with all day Saturday.

You have 1.5 days off in the week.

CONTACTS

Your working contacts over and above Paul will be:

the general public who come in to the Hub for various reasons
Mountain Rooms & Chalets guests
Property owners
Suppliers

LOCATION OF EMPLOYMENT

UK & France

PRACTICAL REQUIREMENTS

Proven track record in an administrative role either secretarial or PA.
Knowledge of the ski industry would be useful and of Val d’isere, but not essential
Very strong people & communication skills are essential (you have to like the general public)
French is essential for this role.
Ability to work under pressure as the office can be very busy at weekends.
Organized and methodical for paperwork purposes.
Trustworthy as Paul is often out and about, so you will be running the office alone at times.
A happy, approachable person.
Experience in the property sector either in an Estate Agency or development company
Experience as a property negotiator is useful.
Flexible personality as the Hub is such a varied and exciting environment to work in.

Start date, Monday November 24th 2008.

Finish date, Friday May 8th 2009.

Applicants Must Have A UK Bank Account, National Insurance Number & Health card.

Please view job descriptions on line at http://www.mountainrooms.com/

Or email your CV to Mountain Rooms And Chalets

or fax your CV to +44 (0)207 359 2594

Please Do Not Contact This Company Unless You Are Applying Or Enquiring About The Job/s Advertised

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